Information: Past Convention Seed Funding

The main purpose of the ASFF is to encourage the creation and appreciation of science fiction in Australia. Historically, one of our activities was to provide seed loans to Australian National Science Fiction Conventions (Natcons) to cover their start-up costs.

This loan facility provided Natcons with some cash flow before the registrations start rolling in.

The facility was a loan, not a grant, and repayment was expected. This way, the funding money can roll from Natcon to Natcon.

There were some general rules:

The convention had to be a sitting national Australian science fiction convention, that is, have been formally elected to hold the convention by the National Science Fiction Convention Business Meeting.

The sum was usually an amount conference venues require for a deposit on booking the venue. However, this may vary depending on the con’s circumstances and advice from the ASFF Treasurer.

There were no formal contracts or loan agreements. Arrangements could be fairly informal but it was implicit that the Natcon will abide by the agreement.

There was no formal application process or application form. Natcon committees wrote to The Secretary, requesting a loan and outlining their basic business plan for staging the convention. This was done by letter or by email.

Before the ASFF approved the seed loan, it liked to see some supporting documentation from the Natcon that was requesting the funding: a basic business plan and/or budget was sufficient.

Repayment of the loan was the only condition and was usually expected after the Natcon had finalized its accounts. No interest was applied. However, the ASFF was grateful for further donations from the Natcon if their surplus permitted.

The ASFF did not require the Natcon to acquit the funding, which provided documentation on how the loan money was spent.

Should the Natcon be unfortunate to post a loss, it was expected that the convention or its legal entity repay the loan even if this was made into a yearly payment plan.


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